FD Direct Limited (company no. 4035641) a company registered in England and Wales trading as EquityFD, EquityFC, EquityChair or EquityInterim (“FD Direct”) is committed to preserving the privacy of every individual whose personal information it handles.  Please read the following privacy policy to understand how FD Direct uses and protects the personal information it handles

FD Direct is a specialist financial recruitment company.  For the purposes of the Conduct of Employment Agencies and Employment Businesses Regulations 2003 (as amended) (“the Conduct Regulations”) FD Direct operates as an employment agency.  FD Direct Limited is a data controller for the purpose of the Data Protection Act 1998 and the EU General Data Protection Regulation as amended or supplemented (The ‘Data Protection Laws’).

Personal Information of Candidates

If you have sent your details to FD Direct as a candidate or prospective candidate we will collect and store the personal information relating to you such as your name, your email address and phone number and the details of your current employment, your employment history, your skills and your curriculum vitae document.  FD Direct may also collect and store information about you from telephone calls, emails and interviews with you and with clients.  We will collect and store this personal information for the following purposes:

  • To contact you to enable us to register you as a member of our network;
  • To contact you about any vacancies that you may be interested in;
  • To arrange meetings between you and FD Direct personnel or between you and clients and to follow up;
  • To invite you to a conference, dinner, summit or other free career development networking event as a member of our network.
  • To contact you to ask you if you are looking to recruit in your team;
  • To conduct market research or market analysis;
  • To send you information about our services, on an occasional basis or changes to our current services and/or to our Privacy Policy;;
  • To send you information about our websites and their features;
  • To contact you to update your personal information.

The personal information we hold about our candidates may be shared with:

  • Always with your prior consent, FD Direct’s clients, other potential employers or engagers, other recruitment companies or intermediaries (including Advisers or Private Equity/Venture Capital contacts) involved in managing the supply of personnel to clients;
  • If you are invited to an event FD Direct is hosting/co-hosting or taking part in, the organisers or joint organisers of the event;
  • The trading businesses of FD Direct – EquityFD, EquityFC, EquityInterim and EquityChair;
  • Companies who process personal information on FD Direct’s behalf such as providers of cloud hosting solutions;
  • In the event that FD Direct enters into a joint venture or is subject to a merger with another business entity, FD Direct’s new or potential business partners or owners.

In accordance with Data Protection Laws our legal basis for collecting and storing this personal information about you is that it is necessary for our legitimate interest in marketing and running our business.

Sensitive Personal Data

Please do not send us sensitive personal data such as religious or philosophical beliefs, data covering race or ethnic origin, trade union membership, health or criminal offences.  We do not need or want to collect this information (and different rules may apply to it).

Personal Information of Clients, Potential Clients and Suppliers

If you are a client or a potential client of, or supplier to FD Direct we will store limited amounts of personal information relating to you including your name, job title, employer organisation and contact details

We will store this personal information for the purposes of:

If you are a supplier, administering and maintaining records of services we have received and for entering into further services.

If you are a client or potential client:

  • To maintain a record of contacts;
  • To inform you about candidates who you may be interested in and to arrange meetings/feedback with such candidates;
  • To invoice you and collect monies in respect of services FD Direct has delivered;
  • To invite you to a conference, dinner or summit or other free event FD Direct is hosting, co-hosting or taking part in;
  • To send you information about our services on an occasional basis or changes to our current services and/or to our privacy policy:
  • To send you information about our websites and their features;
  • To ask you for testimonials or references regarding work FD Direct has undertaken
  • To conduct market research or market analysis.

The Personal Information we hold about suppliers and clients or potential clients  may be shared with:

  • Professional Advisers, such as our accountants;
  • The trading businesses of FD Direct – EquityFD, EquityFC, EquityInterim and EquityChair;
  • Companies who process personal information on FD Direct’s behalf such as providers of cloud hosting solutions;
  • In the event that FD Direct enters into a joint venture or is subject to a merger with another business entity, FD Direct’s new or potential business partners or owners.
  • If you are a client: with candidates who may be interested in a vacancy with you;
  • If you are a client and are invited to an event FD Direct is hosting/co-hosting/taking part in, the organisers or joint organisers of that event.

In accordance with Data Protection Laws our legal basis for collecting and sharing this personal information about you is that it is necessary for our legitimate interest in marketing and running our business.

Personal Information of Advisors and Private Equity or Venture Capital Contacts

If you have had contact with FD Direct for example referring a client or potential client to us, or emailing or meeting one of FD Directs’ personnel we may store limited amounts of personal information relating to you such as your name, job title, employer, organisation and contact details.

We will collect and store this personal information for the purposes of:

  • Maintaining a record of contacts;
  • To inform you about candidates who you may be interested in and to arrange meetings/feedback;
  • To invite you to a conference, dinner or summit or other free event FD Direct is hosting, co-hosting or taking part in;
  • To send you information about our services on an occasional basis or changes to our current services and/or to our privacy policy;
  • To send you information about our websites and their features;
  • To ask you for testimonials or references regarding work FD Direct has undertaken;
  • To conduct market research or market analysis.

The Personal Information we hold about you may be shared with:

  • Candidates who might be interested in a vacancy you have referred;
  • If you are invited to an event FD Direct is hosting/co-hosting/taking part in, the organisers or joint organisers of that event;
  • The trading businesses of FD Direct – EquityFD, EquityFC, EquityInterim and EquityChair;
  • Companies who process personal information on FD Direct’s behalf such as providers of cloud hosting solutions;
  • In the event that FD Direct enters into a joint venture or is subject to a merger with another business entity, FD Direct’s new or potential business partners or owners.

In accordance with Data Protection laws our legal basis for collecting and storing this personal information about you is that it is necessary for our legitimate interest in marketing and running our business.

Transfer of personal data outside of the European Economic Area

We do not propose to transfer your personal data outside of the European Economic Area (EEA).  If we do contract with a client outside of the EEA then if you are a candidate we will ensure that we seek specific approval to send your personal data outside of the EEA.

The above applies except to the extent that FD Direct utilises third party processors to manage, protect, back up and cloud host personal information.  These are:

These providers may from time to time hold personal data outside of the EEA.

Cookies

The Website uses cookies to distinguish you from other users of the Website.  This helps us provide you with a good experience when you browse the Website and also allows FD Direct to improve the Website.  For detailed information on the Cookies FD Direct uses and the purposes for which they are used, please see our Cookie Policy.

Retention of your personal information

FD Direct conducts annual reviews of all personal information we hold to ensure that we are not storing it for longer than is necessary or appropriate for FD Direct’s internal processes or as otherwise required by law or regulation.  The time period may vary depending upon the purpose for which the personal information was collected.

If for example you are a candidate who is fully registered as a member of our network and we have thus created a record of your personal information, we may retain this record for 7 years from the date you last contacted us.

Your Rights

You have the right to request from us access to and rectification or erasure of personal information or to restriction of processing concerning you or in some instances to object to our processing of the personal information or to obtain a copy of the personal information.

Please submit any such request to Sarah Hunt, Managing Director at sarahhunt@equityfd.com

Individuals also have the right to complain about the use of their personal information to the Information Commissioner’s office (www.ico.org)

Accuracy and Liability

Please ensure that all information supplied to FD Direct is accurate and up-to-date and inform FD Direct of any changes to information you have supplied in order for FD Direct to maintain the accuracy of information held.

In Terms of Use there are full terms of use of FD Direct’s websites.  Specifically in relation to privacy policies, FD Direct’s website may contain links to other external websites. You should review any applicable privacy policy on any such website and FD Direct is not responsible for and accepts no liability in relation to these websites.

If you are a candidate you should note that neither FD Direct nor any of its staff will be liable to you for any loss, injury, damage, exposure or delay incurred or suffered by you arising in connection with any introduction to an employment by any employer (including the withdrawal of an offer by any employer).

Changes to FD Direct’s Privacy Policy

Any changes to FD Direct’s privacy policy in the future will be posted to this website and where appropriate, notified to you by email.

Your provision of personal data to us is not a contractual or legal requirement.

FD Direct Contact

All comments, queries and requests relating to FDDirect's use of your information are welcomed and should be addressed to:

SarahHunt
FD Direct Limited
10 Market Mews
Mayfair
London W1J 7BZ

Telephone number: +44 (0)20 7493 2703


Email address: sarahhunt@equityfd.com

Updated: May 2018